The ABC rule is a simple and effective method of prioritizing tasks based on their impact on your goals. This rule represents the Pareto Principle applied to priorities.  This principle states that, in many situations, about 80% of the results are generated by only 20% of causes or activities. The Pareto principle was initially applied in economics and income distribution but was later extended and applied in various areas, including time management, personal productivity and efficiency in office work.

To apply the ABC Rule you need to go through 2 steps:

1. Identification of activities. Start by listing all the tasks and activities you need to complete.
2. Impact assessment. Evaluate the impact of each activity on your goals. “What impact does this activity have on my long-term success?”

It divides the activities into 3 categories:

• Category A (20%). These are the activities that have the greatest impact on your goals. They should be treated as absolute priorities and addressed first.
• Category B (30%). These activities are important but do not have as much impact as those in category A. They should follow after the activities in category A.
• Category C (50%). These activities have a relatively small impact and can be considered things you can do if you have the time but they are not urgent or essential to your primary goals.

Once you’ve prioritized your tasks, act accordingly by focusing your time and energy on those in category A, then B and then C.

Focus on maximum impact activities. It is important to identify and focus on those activities that generate the greatest results and impact.

Prioritize tasks based on importance and impact. By applying the Pareto Principle, you can prioritize tasks and activities according to their impact on goals. Thus, you can focus on those activities that contribute the most to achieving the desired results.

Elimination of unnecessary or non-essential activities. The Pareto principle helps you identify and eliminate activities that do not significantly impact or consume resources without bringing proportionate benefits. This way, you can focus your resources and energy on the actions that really matter.

Application in time planning and task management. The Pareto principle is a useful tool in time and resource management that helps you identify and focus on the actions that bring the greatest impact and results in your personal and professional life. By applying this principle, you will optimize your efficiency and achieve better results more smartly and strategically.

Funded by the European Union. Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or the ANPCDEFP. Neither the European Union nor the ANPCDEFP can be held responsible for them.